GROUP STARS
THIRD MEETING
MINUTES OF GROUP STARS AT 24 HOUR ROOM, LIBRARY OF UTHM, ON TUESDAY 29th APRIL
2014 (12.00 p.m – 12.45 p.m).
Present
: Kanchana Vijayakumaran (Chairperson)
Rabiah binti Othman
Yashni Gopalakrishnan
Siti Aisyah Amirah binti Mohd Zuki
Shuhana binti Mohd Zam (Secretary)
Agenda 1 : Opening
address by Chairperson
Kanchana
Vijayakumaran as the chairperson,she welcomed the presence of all the group members.
She started the third meeting by discussing about the agenda of the second
meeting and brief a little bit about
what will be discussed.
Action
by : Kanchana Vijayakumaran
Agenda 2 : Confirmation
of Second Minute Meetings
A
secretary explained about the previous agenda, the promotional strategy to
class project and the exact budget for food and flyers. On the previous
meeting,the chairperson has asked Aisyah and Rabiah about the food and the
price. The chairperson also asked them about the exact quantity of the mineral
water. Aisyah and Rabiah said that the already discuss with Kak Zai, owner of
the food store,’Gerai Mak Jan’ and she decide to give us food for RM3 for each
of lunch box. As for the publicity, Yashni and Kanchana will create a flyers
and asked their friends as well. For the social medium, they will create a
register form for those who will join our class project.
Action
by : Shuhana Binti Mohd Zam
Agenda 3 : Matters
Arrising
The
chairperson Kanchana, started the third meeting by asking about the food and
the budget. She asked about the confirmation for the food’s order with Kak Zai.
Aisyah, Rabiah and Shuhana said that they already confirmed with Kak Zai about
the food and also stick to the prices which RM3 per lunch box. For the mineral
water, Aisyah and Rabiah decide to buy three carton of it and add on another eight.
In one carton, there are 24 bottles of 500ml mineral waters and we get 72
bottles for 3 cartons. Total quantity of the minerals water are 80 for two
slots, breakfast and lunch. So, we add another 8 bottles of minerals water. For the breakfast slot, they have decide to
provide one bread with mineral water. The breakfast slot’s cost RM1.70. For the
mineral waters, Kancahana suggest to survey at the infront of Kolej Kediaman
Perwira, to compare the prices which one more cheaper. For that surveying part,
Kanchana and Yashni will work on it. The chairperson asked those assinged for
the food part whether they have another choice if in case Kak Zai could not
complete our order. Shuhana,Aisyah and Rabiah did not survey the other food
store yet. Kanchana as the chairperson asked them to go and deal with another
food store for the backup. Aisyah, Rabiah and Shuhana decided to negotiate with
one of the cafe’s owner in Kolej Kediaman Tun Dr. Ismail.
Action
by : Shuhana, Aisyah, Rabiah, Kanchana Vijayakumaran and Yashni Gopalakrishnan
Agenda 4 : Brochures ,
Flyers or Posters Design for Class Project
Out
of brochures, flyers and posters, we had decided to desinged a flyers. Like the
previous agenda, we stated that we will design a flyers as one of the medium to
attract paticipation from others besides use the social medium. In this
meeting, the chairperson asked everyone to design and create one flyers. One of
the flyers was selected and Shuhana will designed it and submit to Kanchana by
Sunday. While designing the flyers, we discuss about what kind of information
that should be on the flyers. Everyone give out their opinion and thought about
the information. Finally the informations that will be on the flyers were date,
time, fees, venue, interesting activities and how many seats left. Kanchana and
Yashni will print the flyers out and asked for the Miss Fazita’s approval. If
the miss have approve, they will proceed the flyers to the Students Affairs
Department. Yashni and Kanchana will distributed it at Pusat Niaga Siswa.
Action
by : Kanchana Vijayakumaran, Yashni Gopalakrishnan, Aisyah, Rabiah and Shuhana
Agenda 5: Others
Matters
Kanchana
as the chairperson asked if there any addition from others members. The issues
about the garbage bag was point out. So, the chairperson remind all of the
members to bring the garbage bag on their own. As for Kanchana and Yashni, they
will inform the rest of participant to brings their own garbage bag as there is
no dustbin provided there, at Bukit Soga. As for the food, we decided to
separate the rice and the side dish in order to avoid it from stale. Shuhana,
Rabiah and Aisyah will discuss further with Kak Zai about this thing. Next,
Kanchana reminds each of members to recheck and confirmed with the rest
participant whether they are vegetarian or not. Beside that, Kanchana and
Yashni will tell all the participants to brings their own medicine just in case
if their medicine different from the security’s team.
Action
by : Kanchana Vijayakumaran, Yashni Gopalakrishnan, Rabiah, Aisyah and Shuhana
Agenda 6: Closing
address by Chairperson
The
chairperson reviewed again about the agenda that we had discuss before dismiss
the meeting. She will informed the members if there any problems or addition in
the next meeting. Next, she also will confirmed again details about this class
project further with Haziq, the chairman of the class project. Before ended the
meeting, the chairperson thanks to all members for the cooperation.
Prepared
by,
Checked by,
...................................... .......................................
( SHUHANA BINTI MOHD ZAM ) (KANCHANA
VIJAYAKUMARAN)
Secretary, Chairperson,
Group Stars, Group Stars,
Effective
Communication Section 7, Effective Communication Section 7,
UTHM UTHM
