THIRD MEETING MINUTES OF GROUP STARS

GROUP STARS

THIRD MEETING MINUTES OF GROUP STARS AT 24 HOUR ROOM, LIBRARY OF UTHM, ON TUESDAY 29th APRIL 2014 (12.00 p.m – 12.45 p.m).

Present : Kanchana Vijayakumaran (Chairperson)

   Rabiah binti Othman

                           Yashni Gopalakrishnan

                           Siti Aisyah Amirah binti Mohd Zuki               

                           Shuhana binti Mohd Zam (Secretary)

Agenda 1 : Opening address by Chairperson

Kanchana Vijayakumaran as the chairperson,she welcomed the presence of all the group members. She started the third meeting by discussing about the agenda of the second meeting and brief  a little bit about what will be discussed.

Action by : Kanchana Vijayakumaran

Agenda 2 : Confirmation of Second Minute Meetings

A secretary explained about the previous agenda, the promotional strategy to class project and the exact budget for food and flyers. On the previous meeting,the chairperson has asked Aisyah and Rabiah about the food and the price. The chairperson also asked them about the exact quantity of the mineral water. Aisyah and Rabiah said that the already discuss with Kak Zai, owner of the food store,’Gerai Mak Jan’ and she decide to give us food for RM3 for each of lunch box. As for the publicity, Yashni and Kanchana will create a flyers and asked their friends as well. For the social medium, they will create a register form for those who will join our class project.

Action by : Shuhana Binti Mohd Zam

Agenda 3 : Matters Arrising

The chairperson Kanchana, started the third meeting by asking about the food and the budget. She asked about the confirmation for the food’s order with Kak Zai. Aisyah, Rabiah and Shuhana said that they already confirmed with Kak Zai about the food and also stick to the prices which RM3 per lunch box. For the mineral water, Aisyah and Rabiah decide to buy three carton of it and add on another eight. In one carton, there are 24 bottles of 500ml mineral waters and we get 72 bottles for 3 cartons. Total quantity of the minerals water are 80 for two slots, breakfast and lunch. So, we add another 8 bottles of minerals water.  For the breakfast slot, they have decide to provide one bread with mineral water. The breakfast slot’s cost RM1.70. For the mineral waters, Kancahana suggest to survey at the infront of Kolej Kediaman Perwira, to compare the prices which one more cheaper. For that surveying part, Kanchana and Yashni will work on it. The chairperson asked those assinged for the food part whether they have another choice if in case Kak Zai could not complete our order. Shuhana,Aisyah and Rabiah did not survey the other food store yet. Kanchana as the chairperson asked them to go and deal with another food store for the backup. Aisyah, Rabiah and Shuhana decided to negotiate with one of the cafe’s owner in Kolej Kediaman Tun Dr. Ismail.

Action by : Shuhana, Aisyah, Rabiah, Kanchana Vijayakumaran and Yashni Gopalakrishnan

Agenda 4 : Brochures , Flyers or Posters Design for Class Project

Out of brochures, flyers and posters, we had decided to desinged a flyers. Like the previous agenda, we stated that we will design a flyers as one of the medium to attract paticipation from others besides use the social medium. In this meeting, the chairperson asked everyone to design and create one flyers. One of the flyers was selected and Shuhana will designed it and submit to Kanchana by Sunday. While designing the flyers, we discuss about what kind of information that should be on the flyers. Everyone give out their opinion and thought about the information. Finally the informations that will be on the flyers were date, time, fees, venue, interesting activities and how many seats left. Kanchana and Yashni will print the flyers out and asked for the Miss Fazita’s approval. If the miss have approve, they will proceed the flyers to the Students Affairs Department. Yashni and Kanchana will distributed it at Pusat Niaga Siswa.

Action by : Kanchana Vijayakumaran, Yashni Gopalakrishnan, Aisyah, Rabiah and Shuhana

Agenda 5: Others Matters

Kanchana as the chairperson asked if there any addition from others members. The issues about the garbage bag was point out. So, the chairperson remind all of the members to bring the garbage bag on their own. As for Kanchana and Yashni, they will inform the rest of participant to brings their own garbage bag as there is no dustbin provided there, at Bukit Soga. As for the food, we decided to separate the rice and the side dish in order to avoid it from stale. Shuhana, Rabiah and Aisyah will discuss further with Kak Zai about this thing. Next, Kanchana reminds each of members to recheck and confirmed with the rest participant whether they are vegetarian or not. Beside that, Kanchana and Yashni will tell all the participants to brings their own medicine just in case if their medicine different from the security’s team.

Action by : Kanchana Vijayakumaran, Yashni Gopalakrishnan, Rabiah, Aisyah and Shuhana

Agenda 6: Closing address by Chairperson

The chairperson reviewed again about the agenda that we had discuss before dismiss the meeting. She will informed the members if there any problems or addition in the next meeting. Next, she also will confirmed again details about this class project further with Haziq, the chairman of the class project. Before ended the meeting, the chairperson thanks to all members for the cooperation.

Prepared by,                                                                   Checked by,

......................................                                                  .......................................

( SHUHANA BINTI MOHD ZAM )                          (KANCHANA VIJAYAKUMARAN)   

Secretary,                                                                     Chairperson,

Group Stars,                                                                 Group Stars,

Effective Communication Section 7,                               Effective Communication Section 7,

UTHM                                                                          UTHM