Second Meeting Minutes of |Group Orange
Group name: Orange
Date : 27/4/2014
Time : 8.00 P.M
Venue : Tun Aminah Library, UTHM
Attendance: Chu Ming Huat (Chairperson) Present
Lim Wah Sing ( Secretary) Present
Fong Weng Choong Present
Lim Lai Hock Present
Chong Chi Xin Present
Activities
The chairperson, Chu Ming Huat opened the meeting address by getting the attendance of the Orange members. Shortly after that, he comfirmed the previous meeting with the secretary, which was Lim Wah Sing.
Chu Ming Huat asked whether the food and drink was ready for our chess competition. Lim Lai Hock replied that he had contacted the supplier and everything was going smoothly. Next, the certificates that need to be awarded to the participants was also in a good progress as Fong Weng Choong was in charged of it.
Chong Chi Xin said that the chess competition is comfirmed to be held at Sultan Ismail Hall while the date will be on weekend of before the study week. Chong Chi Xin also pointed out that there was a problem with the registration fee of the competition. Students had responsed to him that the fee is too high. He proposed on cutting down the registration fee in order to attract more participants. Lim Lai Hock had different thought as he felt that cutting down registration fee will result in over budget during this competition. Instead, he suggested that we should make a brochure or poster to promote our event so that the participants will know about the details and think that the registration fee is a reasonable price. Chu Ming Huat, Lim Wah Sing, and Fong Weng Choong agreed on what Lim Lai Hock said.
After that, Chu Ming Huat asked us to comfirm the date of the competition. Chong Chi Xin suggested 16 or 17 May. 16 May is chosen as it is a Friday. Then, we discussed on the prize of the winner as well as consolation prize. Fong Weng Choong listed out that the winner should get a small hamper , certificate and a medal. All the participants should get a certificate and keychain. The maximum participants we anticipating was 64. Chu Ming Huat called Lim Lai Hock to prepare 70 chess set. We calculated the budget and it was working perfectly. Lim Wah Sing came out with an idea that if our budget is not enough, then we'll negotiate with food supplier for some sponsorship or lower price. Chong Chi Xin and Lim Wah Sing is assigned to this task.
Afterwards, we discussed the design of the brochures and poster. Lim Lai Hock said we should be creative on the chess competition title and he named it 'Dont't chase, just chess'. We all agreed with him. Chu Ming Huat added that food and drinks, prizes for the winner, time, venue, date and contact number of the person in-charge should also be inside the brochure. Chu Ming Huat closed the meeting by reminding of our task that was given.
Video clip of our meeting can be found at http://youtu.be/qiBFgYBB3Rk
Prepared by: Checked by:
Lim Wah Sing Chu Ming Huat
(Secretary) (Chairperson)
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