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Wednesday 14 May 2014

Group Oral Presentation for SECTION 7

Assalamualaikum & Hi Guys
Please be informed that you need to prepare Slides Presentation for the next coming class session:
     DATE      :     22/5/2014
     TIME.      :    10.05 a.m. - 12.05 p.m. 
     VENUE.  :    Multimedia Language Lab 2, G3 Building

These are the guidelines:
1. The contents of the presentation will explain about the event that you have organised recently for the class project. The contents are:

         1.0 Introduction - briefly explain the event & its objectives
         2.0 Overview of the event - summarise the event from start to finish in a single paragraph
         3.0 Problems encountered - list out and explain further the problems/obstacles that you have 
               faced in the process of organising the event
          4.0 Problems solved - based on 3.0 explain what action(s) you have taken to solve or 
                overcome the problems
          5.0 Suggestions for improvement - suggest ways to improve the event if the similar event 
                will be organised in the future

2. The presentation will last for 10 minutes excluding the QUESTION & ANSWER SESSION.
3. Each group member is COMPULSORY to take part in the presentation.
4. The order of the group is as follow:
                  1. GALACTICO
                  2. STARS
                  3. ORANGE
                  4. KAMPUNG
      
5. Each group will have private session for the presentation ( one group at a time).


Friday 9 May 2014

THIRD MEETING MINUTES OF GROUP STARS

GROUP STARS

THIRD MEETING MINUTES OF GROUP STARS AT 24 HOUR ROOM, LIBRARY OF UTHM, ON TUESDAY 29th APRIL 2014 (12.00 p.m – 12.45 p.m).

Present : Kanchana Vijayakumaran (Chairperson)
   Rabiah binti Othman
                           Yashni Gopalakrishnan
                           Siti Aisyah Amirah binti Mohd Zuki               
                           Shuhana binti Mohd Zam (Secretary)

Agenda 1 : Opening address by Chairperson

Kanchana Vijayakumaran as the chairperson,she welcomed the presence of all the group members. She started the third meeting by discussing about the agenda of the second meeting and brief  a little bit about what will be discussed.
Action by : Kanchana Vijayakumaran

Agenda 2 : Confirmation of Second Minute Meetings

A secretary explained about the previous agenda, the promotional strategy to class project and the exact budget for food and flyers. On the previous meeting,the chairperson has asked Aisyah and Rabiah about the food and the price. The chairperson also asked them about the exact quantity of the mineral water. Aisyah and Rabiah said that the already discuss with Kak Zai, owner of the food store,’Gerai Mak Jan’ and she decide to give us food for RM3 for each of lunch box. As for the publicity, Yashni and Kanchana will create a flyers and asked their friends as well. For the social medium, they will create a register form for those who will join our class project.
Action by : Shuhana Binti Mohd Zam


Agenda 3 : Matters Arrising

The chairperson Kanchana, started the third meeting by asking about the food and the budget. She asked about the confirmation for the food’s order with Kak Zai. Aisyah, Rabiah and Shuhana said that they already confirmed with Kak Zai about the food and also stick to the prices which RM3 per lunch box. For the mineral water, Aisyah and Rabiah decide to buy three carton of it and add on another eight. In one carton, there are 24 bottles of 500ml mineral waters and we get 72 bottles for 3 cartons. Total quantity of the minerals water are 80 for two slots, breakfast and lunch. So, we add another 8 bottles of minerals water.  For the breakfast slot, they have decide to provide one bread with mineral water. The breakfast slot’s cost RM1.70. For the mineral waters, Kancahana suggest to survey at the infront of Kolej Kediaman Perwira, to compare the prices which one more cheaper. For that surveying part, Kanchana and Yashni will work on it. The chairperson asked those assinged for the food part whether they have another choice if in case Kak Zai could not complete our order. Shuhana,Aisyah and Rabiah did not survey the other food store yet. Kanchana as the chairperson asked them to go and deal with another food store for the backup. Aisyah, Rabiah and Shuhana decided to negotiate with one of the cafe’s owner in Kolej Kediaman Tun Dr. Ismail.
Action by : Shuhana, Aisyah, Rabiah, Kanchana Vijayakumaran and Yashni Gopalakrishnan

Agenda 4 : Brochures , Flyers or Posters Design for Class Project

Out of brochures, flyers and posters, we had decided to desinged a flyers. Like the previous agenda, we stated that we will design a flyers as one of the medium to attract paticipation from others besides use the social medium. In this meeting, the chairperson asked everyone to design and create one flyers. One of the flyers was selected and Shuhana will designed it and submit to Kanchana by Sunday. While designing the flyers, we discuss about what kind of information that should be on the flyers. Everyone give out their opinion and thought about the information. Finally the informations that will be on the flyers were date, time, fees, venue, interesting activities and how many seats left. Kanchana and Yashni will print the flyers out and asked for the Miss Fazita’s approval. If the miss have approve, they will proceed the flyers to the Students Affairs Department. Yashni and Kanchana will distributed it at Pusat Niaga Siswa.
Action by : Kanchana Vijayakumaran, Yashni Gopalakrishnan, Aisyah, Rabiah and Shuhana

Agenda 5: Others Matters

Kanchana as the chairperson asked if there any addition from others members. The issues about the garbage bag was point out. So, the chairperson remind all of the members to bring the garbage bag on their own. As for Kanchana and Yashni, they will inform the rest of participant to brings their own garbage bag as there is no dustbin provided there, at Bukit Soga. As for the food, we decided to separate the rice and the side dish in order to avoid it from stale. Shuhana, Rabiah and Aisyah will discuss further with Kak Zai about this thing. Next, Kanchana reminds each of members to recheck and confirmed with the rest participant whether they are vegetarian or not. Beside that, Kanchana and Yashni will tell all the participants to brings their own medicine just in case if their medicine different from the security’s team.
Action by : Kanchana Vijayakumaran, Yashni Gopalakrishnan, Rabiah, Aisyah and Shuhana


Agenda 6: Closing address by Chairperson

The chairperson reviewed again about the agenda that we had discuss before dismiss the meeting. She will informed the members if there any problems or addition in the next meeting. Next, she also will confirmed again details about this class project further with Haziq, the chairman of the class project. Before ended the meeting, the chairperson thanks to all members for the cooperation.





Prepared by,                                                                   Checked by,
......................................                                                  .......................................
( SHUHANA BINTI MOHD ZAM )                          (KANCHANA VIJAYAKUMARAN)   
Secretary,                                                                     Chairperson,
Group Stars,                                                                 Group Stars,
Effective Communication Section 7,                               Effective Communication Section 7,
UTHM                                                                          UTHM









NOTICE OF THIRD MEETING, GROUP STARS

NOTICE OF THIRD MEETING

From                 :Kanchana Vijayakumaran,Chairperson
To                     : Members of Group Stars
Date of notice   : 25th April 2014

Venue                : 24 HOUR ROOM, LIBRARY  UTHM
Date of meeting : 29th April 2014
Time                  : 12.00 p.m – 12.45 p.m.

Agenda              :   
    1.      Opening address by chairperson.
    2.     Review of previous meeting.
    3.      Matters of arrising 
    4.      Brochures, flyers or posters design for class project 
    5.      Others matters
    6.      Closing address by chairperson

Your cooperation is appreciated and thank you for your prompt attention to this matter.

Sincerely,
................................
SHUHANA BINTI MOHD ZAM
Secretary of Group Stars.



SECOND MEETING MINUTES OF GROUP STARS

Group Stars

SECOND MEETING MINUTES OF GROUP STARS AT LANGUAGE LABORATORY 2,BLOCK B2 UTHM ON THURSDAY 24th APRIL 2014 (12.00 p.m – 12.30 p.m).
Present : Rabiah binti Othman (Chairperson)
               Yashni Gopalakrishnan
               Kanchana Vijayakumaran
               Siti Aisyah Amirah binti Mohd Zuki (Secretary)
Absent  : Shuhana binti Mohd Zam

Agenda 1 : Opening address by Chairperson

Rabiah binti Othman as the chairperson,she welcomed the presence of the other members and she mentioned that Shuhana could not attend the second meeting.She started the second meeting by discussing about the agenda before and explain a bit about what will be discussed.
Action by : Rabiah binti Othman

Agenda 2 : Review of previous meeting

A secretary explained about the previous agenda, ice breaking between the members,job specification and budget listing.On the previous meeting,the chairperson has distributed to each member about their tasks that related to food and publicity of  the class project.For publicity,Yashni and Kanchana were assigned to promote the class project by using social media and flyers.They also invited their friends to join the class project as one of the way to fill the 17 vacancies.Besides that,Shuhana,Rabiah and Aisyah have been assigned to manage the food.They went to ‘Gerai Mak Jan’,discussed with Kak Zi,the owner of ‘Gerai Mak Jan’ about the foods for lunch and the prices for each of the lunch box.
Action by : Siti Aisyah Amirah binti Mohd Zuki

Agenda 3 : Promotional strategy to class project

The first promotional strategy to class project was by using Facebook because most of students have the accounts of this social media.When they posted about the class project in Facebook,the students have responded quickly.Then,Yashni and Kanchana have chosen to make flyers and banner to promote the project class,they will give the flyers to the students at bus stop,library and others.They will design the flyers on their own and photocopy it.
Action by :Yashni Gopalakrishnan and Kanchana Vijayakumaran

Agenda 4 : Other matters

Regarding the foods,we considered the prices for each lunch box was RM3 and for mineral water RM10 for each box that contained 24 bottles of 500ml.In addition,we will provide bread for breakfast before the hiking and lunch after the hiking.For the class project,the fee for each students were RM7 which less than the fee from previous meeting.We also checked about who was vegetarian or not and non of them were vegetarian,but we will check again for the 17 students.The chairperson will have to confirm again about the time to go to Bukit Soga and before the hiking,we will distribute register form for each student.
Action by : Siti Aisyah Amirah,Yashni Gopalakrishnan and Kanchana Vijayakumaran

Agenda 5: Closing address by Chairperson

The chairperson rewiew the agenda before ended the meeting and will inform the latest information after she discuss with Haziq,the chairman of the class project.She asked the other members to tell Shuhana about what have been discussed in the meeting.
Action by : Rabiah binti Othman

Prepared by,                                                                        Checked by,
......................................                                                     .......................................
(SITI AISYAH AMIRAH                                           (RABIAH BINTI OTHMAN)
BINTI MOHD ZUKI)                                                 Chairperson,
Secretary,                                                                     Group Stars,
Group Stars,                                                            Effective Communication Section 7,
Effective Communication Section 7,                               UTHM.
UTHM.




             


NOTICE OF SECOND MEETING,GROUP STARS

NOTICE OF SECOND MEETING

From                 : Rabiah binti Othman,Chairperson
To                     : Members of Group Stars
Date of notice   : 21th April 2014

Venue                : Language Laboratory 2,Block B2,UTHM
Date of meeting : 24th April 2014
Time                  : 12.00 p.m – 12.30 p.m.

Agenda              :   
   1.   Opening address by chairperson. 
   2.  Review of previous meeting.
   3. Promotional strategy to class project.
   4. Other matters.
   5. Closing address by chairperson.

Your cooperation is appreciated and thank you for your prompt attention to this matter.

Sincerely,
................................
SITI AISYAH AMIRAH BINTI MOHD ZUKI
Secretary of Group Stars.



Wednesday 7 May 2014

Meeting minutes group orange 2

      Second Meeting Minutes of |Group Orange 

Group name: Orange
Date            :  27/4/2014
Time            :  8.00 P.M
Venue          :  Tun Aminah Library, UTHM


Attendance:  Chu Ming Huat           (Chairperson)       Present
                     Lim Wah Sing             ( Secretary)         Present
                     Fong Weng Choong                               Present
                     Lim Lai Hock                                         Present
                     Chong Chi Xin                                       Present



Activities

         The chairperson, Chu Ming Huat opened the meeting address by getting the attendance of the Orange members. Shortly after that, he comfirmed the previous meeting with the secretary, which was Lim Wah Sing.

        Chu Ming Huat asked whether the food and drink was ready for our chess competition. Lim Lai Hock replied that he had contacted the supplier and everything was going smoothly. Next, the certificates that need to be awarded to the participants was also in a good progress as Fong Weng Choong was in charged of it. 

       Chong Chi Xin said that the chess competition is comfirmed to be held at Sultan Ismail Hall while the date will be on weekend of before the study week. Chong Chi Xin also pointed out that there was a problem with the registration fee of the competition. Students had  responsed to him that the fee is too high. He proposed on cutting down the registration fee in order to attract more participants. Lim Lai Hock had  different thought as he felt that cutting down registration fee will result in over budget during this competition. Instead, he suggested that we should make a brochure or poster to promote our event so that the participants will know about the details and think that the registration fee is a reasonable price. Chu Ming Huat, Lim Wah Sing,  and Fong Weng Choong  agreed on what Lim Lai Hock said. 

       After that, Chu Ming Huat asked us to comfirm the date of the competition. Chong Chi Xin suggested 16 or 17 May. 16 May is chosen as it is a Friday. Then, we discussed on the prize of the winner as well as consolation prize. Fong Weng Choong listed out that the winner should get a small hamper , certificate and a medal. All the participants should get a certificate and keychain. The maximum participants we anticipating was 64. Chu Ming Huat called  Lim Lai Hock to prepare 70 chess set. We calculated the budget and it was working perfectly. Lim Wah Sing came out with an idea that if our budget is not enough, then we'll negotiate with food supplier for some sponsorship or lower price. Chong Chi Xin and Lim Wah Sing is assigned to this task. 

         Afterwards, we discussed the design of the brochures and poster. Lim Lai Hock said we should be creative on the chess competition title and he named it 'Dont't chase, just chess'. We all agreed with him. Chu Ming Huat added that food and drinks, prizes for the winner, time, venue, date and contact number of the person in-charge should also be inside the brochure. Chu Ming Huat closed the meeting  by reminding of our task that was given.



Video clip of our meeting can be found at http://youtu.be/qiBFgYBB3Rk



Prepared by:                                                                                   Checked by:




Lim Wah Sing                                                                                 Chu Ming Huat 
  (Secretary)                                                                                     (Chairperson)

Group orange meeting memo 2

NOTICE OF SECOND MEETING, 
GROUP ORANGE 




To:           Members of Group Orange
From:       Lim Wah Sing (Secretary of Group Orange)
Date:        26/4/2014
Subject:     To inform the members about the meeting on 27/4/2014


          A meeting will be conducted at Tun Aminah Library UTHM at 8pm to follow up the class project that have been discussed on the previous meeting. 


Agenda:   1) Opening address by chairperson
                2) Comfirmation of previous meeting
                3) Matters Arrising
                4) Brochures or poster design for class project 
                5) Other matters 
                6) Closing address by chairperson

     
         Hopefully every member of group Orange will take note and be prepared for the meeting.


Sincerely,

.............................
Lim Wah Sing,
Secretary of Group Orange